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Administrative Office Divisions - Executive

(312) 793-3250 (Chicago Office) (217) 558-4490 (Springfield Office)

The AOIC Executive Office is comprised of the Administrative Director, the Chief Legal Counsel, Senior Attorney, and other legal and administrative staff. With the Administrative Director’s leadership, the Executive Office is responsible for coordinating and facilitating the functions of the five Administrative Office divisions and serves as a central resource for myriad operational issues which impact the administration of the judicial branch.

The Executive Office on behalf of the Supreme Court, manages and coordinates liaison activities with Executive and Legislative Branch officials and agencies on matters that impact the Illinois Courts and the justice system. One of the major duties performed for the Supreme Court is the consideration of non-routine administrative matters presented during each Court Term. The Administrative Director prepares and presents agenda issues to the Court for discussion and deliberation to assure that the business of the judicial branch is timely and thoroughly managed. Agenda items approved by the Court for action are then implemented by the Director through the Executive Office.

The Executive Office plans and directs Administrative Office staff support for Supreme Court Committees and the Committees of the Illinois Judicial Conference. To assist these committees with new and on-going tasks and projects on various matters of judicial branch policy, the Administrative Director assigns senior level staff with subject matter expertise to serve as liaisons and assist with any reports and recommendations to the Supreme Court relating to the improvement of the administration of justice.

In its administration of Supreme Court Rule 39 (Appointment of Associate Judges), the Executive Office conducted the election of 31 associate judges in 15 of Illinois’ 23 (24 as of December 2012) judicial circuits during 2012. As provided by Rule 39, the Executive Office will manage the next quadrennial reappointment process for Illinois’ approximately 385 associate judges in 2015. The Executive Office additionally processes applications filed under Supreme Court Rule 295, which authorizes the assignment of associate judges to hear felony matters. Other matters administered through the Executive Office include applications for licenses issued to law students seeking to provide limited legal representation under Supreme Court Rule 711.

The Executive Office’s activities and responsibilities include securing and tracking legal representation through the Office of the Attorney General for members of the judicial branch named in a civil case or controversy arising out of the performance of their official duties. The Executive Office staff also negotiates, prepares, and manages office leases and reviews all contracts for the Supreme and Appellate Courts, circuit court mandatory arbitration programs, and the Administrative Office. All vendor contracts generated by the Administrative Office and state judicial branch managers for use in securing goods and services are reviewed and approved by the Executive Office. Written summaries of recent Supreme Court opinions are prepared by legal staff within the Executive Office for distribution to all Illinois judges.

Additionally, the Executive Office provides secretariat services to the Illinois Courts Commission, which includes filing and preservation of Commission records, distributing the Official Illinois Courts Commission Reports, and performing all other duties typically executed by a clerk of a court of record. Finally, Executive Office staff prepares and executes grants which provide for programming funded through the Lawyers’ Assistance Program Act.