| This page includes all DCFS Record Retention Schedules available online. |
| 12-39 Office of Child Protection |
| 1. "Abused and Neglected Child Reporting Act," Unfounded Reports and Investigation/Services Case Files (Closed) (Originals) |
| 2. Reports of Child Abuse and Neglect Statistics (Originals) |
| 3. Tickler Files Listing of Case Transactions and Dispositions Reports Overdue (Hard copy, Computer Printouts and Computer Tapes) |
| 4. State Central Registry Copies of Guardianship Consent Forms and Related Correspondence |
| |
| 10-40 Support Services |
| 1. Closed Administrative Case Review Files (ARC) - (Originals)(Hardcopy and Electronic) |
| 2. Monthly Statistical Reports of Administrative Case Reviews (Originals)(Electronic |
| |
| 10-39 Personnel |
| 1. Agency Personnel Files (Agency Record Copies) |
| 2. Inactive Position Request and Allocation Forms for Abolished Jobs (Agency Record Copy) |
| |
| 10-04 Program Operations |
| 1. Adoption Case Records (Originals and Duplicates) |
| 2. Child Welfare Programs/Services Case Files (Originals or Record Copies) |
| |
| 08-53 Office of Federal Financial Participation |
| 1. Cancelled and Closed AFDC Foster Care Case Files (Originals) |
| |
| 08-19 Office of Guardian and Advocacy |
| 1. Mail Control Intervention Files (Originals) |
| |
| 07-19 Office of Legal Services |
| 1. Legal Research Files(Originals and Duplicates) |
| |
| 06-25 Office of Child Protection |
| 1. "Abused and Neglected Child Reporting Act," Unfounded Reports and Investigation/Services Case Files (Closed) (Originals) |
| 2. Reports of Child Abuse and Neglect Statistics (Originals) |
| 3. Tickler Files Listing of Case Transactions and Dispositions Reports Overdue (Hard copy, Computer Printouts and Computer Tapes) |
| 4. State Central Registry Copies of Guardianship Consent Forms and Related Correspondence |
| |
| 06-24 Office of Child Protection |
| 1. "Abused and Neglected Child Reporting Act," Indicated Reports and Investigation/Services Case Files (Hard Copy, Computer Tapes, and
Microforms) |
| |
| 05-35 Office of the Inspector General |
| 1. Investigative Case Files (Originals and Duplicates) |
| 2. Annual Reports of the Inspector General |
| 3. Employee Personnel Files (Duplicates) |
| 4. Administrative Correspondence Files (Originals and Duplicates) |
| 5. Fiscal Administration Files (Duplicates) |
| 6. Training and Ethics Committee Reports, Minutes and Agendas (Originals and Duplicates) |
| 7. Litigation and Administrative Hearings Case Files (Originals and Duplicates) |
| |
| 05-26 Monitoring and Quality Assurance |
| 1. Quality Assurance Protocol Files Supersedes 04-09 |
| |
| 04-38 Financial Management/Day Care Claims Unit |
| 1. Day Care Eligibility Forms and Supporting Documents (Originals and Duplicates) |
| 2. Day Care Claims Unit Correspondence File (Originals and Duplicates) |
| |
| 04-09 Monitoring and Quality Assurance |
| 1. Quality Assurance Protocol Files |
| |
| 03-33 All Divisions |
| 1. Freedom of Information Files (FOIA) Supersedes 97-71 |
| |
| 03-29 Personnel |
1. Employment Candidate Interview and Selection Files
(Hired and Non-Hired) |
| |
| 02-21 Program Operations |
| 1. Child Welfare Programs/Services Case Files |
| (Originals Or Copies) Supersedes 85-31M |
| |
| 99-59 Support Service/Financial Management |
| 1. Closed Court of Claims Case Files (Duplicate) |
| |
| 98-47 Office of Employee Services/Labor Relations,Personnel & Interviewing |
1. Employment Candidate Interview and Selection Files
(Hired and Non-Hired) |
| |
| 98-20 All Divisions/Subdivisions |
| 1. Human Services Plan and Supporting Documentation |
| 2. DCFS Internal Research and Evaluation Studies |
| 3. Institutional Review Board Research Proposal Files< |
| |
| 98-1 Contracts and Grants |
| 1. Service and Grant Program Contracts and Agreements With Supporting Documents |
| |
| 97-71 All Division/Subdivisions |
| 1. Freedom of Information Files (FOIA) Superseded by 03-03 |
| |
| 97-28 All Administrative Offices |
| 1. Inactive Applications for Employment (Originals) |
| 2. Letters and Resumes for Employment |
| (Unsolicited and Solicited)(Originals) |
| |
| 96-41 Child Protection |
| 1. Administrative Review Proceedings Files |
| |
96-38 Financial Management
Home of Relative Payment Unit |
| 1. Home of Relative System Daily HMR Transaction Report(s) |
| (Computer Printouts) |
| |
| 96-35E Clinical Services and Training |
| 1. Training Program Contracts |
| 2. Training Participant Attendance Sheets and Test Scores |
| (Hardcopy)(Computer Tapes/Discs) |
| 3. Training Sessions Curriculum Development Files and Evaluation Reports |
| |
96-34 Federal Financial Participation
Bureau of Program Support |
| 1. Home of Relative Initiative Case Files (Discontinued) |
| |
| 96-6 All Divisions (Excluding the Directors Office) |
| 1. Administrative and General Correspondence with Supporting |
| Documents and Memoranda |
| |
| 95-101 Directors Office |
| 1. Administrative and General correspondence with Supporting |
| Documents and Memoranda |
| |
| 95-99 Financial Management/Office of Collections |
| 1. Parental/Guardianship Financial Liability for Child Care |
| Determinations and Collection Case Files |
| |
| 95-98 Program Support/Contract Administration |
| 1. Affirmative Action Compliance Monitoring Documents |
| Pertinent to Contracting Business and Vendors (Originals) |
| |
| 95-97 Program/Federal Financial Participation |
| 1. Title IV-E and Medicaid Claims for Federal Reimbursement |
| Administrative Review Forms |
| 2. Audio Cassette Tapes of Departmental Administrative Hearings |
| |
| 95-57 Interstate Compact |
| 1. Interstate and Inter Country Child Placement Case Files |
| |
| 94-61 Bureau of Quality Assurance/Ombuds Office |
| 1. Ombuds Case files |
| 2. Ombuds Monthly Reports and Work Notes |
| 3. Family Reunification Fund Files |
| |
| 93-61 Personnel |
| 1. Daily Staff Attendance Reports (Originals) |
| 2. Position Audit Request Files |
| 3. Temporary Assignment Request/Approval Forms(Duplicates) |
| |
| 92-52 Program Operations |
| 1. Adoption Case Records (Original and Duplicates) |
| |
| 91-28M Child Protection State Central Registry/All Regional and Field Offices |
| 1. Abused and Neglected Child Reporting Act, Indicated Reports and |
| Investigation/Services Case Files (Hard Copy), |
| Computer File Tapes and Microfilm |
| |
| 91-14 Management & Budget Children's Financial Benefits/Collection Unit |
| 1. Cancelled Checks |
| 2. Care & Maintenance Clearing Account Listings (Duplicates) |
| 3. Care & Maintenance Determination of Parents Liability Form Originals |
| 4. Care & Maintenance Monthly Collections and Postings Files |
| (Agency Record Copies) |
| 5. Parental Accounts Receivable Data (Originals) |
| |
| 90-24 Director's Office (Chicago) |
| 1. Family First Proposal Records(Origials & Duplicates) |
| |
| 90-21 Management & Budget/Office of Financial Management |
| 1. Gaap Reports & Related Materials (Originals & Agency Record Copies) |
| |
| 90-9 Juvenile Justice System |
| 1. Juvenile Justice System Master Program Project Files |
| (Agency Record Copies) |
| |
| 90-8 Investigations |
| 1. Child Abuse & Neglect Tracking System Background Checks (Originals) |
| 2. Pre-Employement Checklists Files (Originals) |
| |
| 89-100 Youth & Community Services/Governors Youth Service Initiative |
| 1. Government Youth Service Initative (GYSI) Program Client Files |
| (Originals) |
| |
| 89-66 Program Operations |
| 1. Adoption Case Records (Original and Duplicates) |
| Superseded by 92-52 |
| |
| 89-46M Policy & Planning |
| 1. IPMRS (Integrated Planning & Monitoring Reporting System) |
| Records (Origials) |
| |
| 89-37 Management & Budget Office of Information Services |
| 1. Random Moment Survey Surveyor Reporting Form (Original) |
| |
| 89-29 Child Welfare and Protective Services Licensing |
| 1. Complaint & Investigation Files Regarding Child Care Facilities |
| (Originals or Record Copies) |
| |
| 88-58E Youth & Community Services |
| 1. Parents Too Soon Participant Event Forms-Confidential (Original) |
| |
| 88-26 Policy & Plans |
| 1. Administrative and General Correspondence with Related Documents |
| (Originals & Duplicates) |
| 2. Historical Record of Rules, Procedures, Administrative Procedures |
| (Originals & Duplicates) |
| 3. Administrative Rules and Regulations Developmental Files |
| (Originals) |
| 4. Procedural Development File (Originals) |
| 5. Special Projects File (Original) |
| 6. Minutes (Original, Agency Record Copy & Duplicate) |
| |
| 88-25 Management & Budget/Office of Collections |
| 1. Account Cards (Non Collectable) (Originals) |
| 2. Receipt Posting Data Report(s) with Copies of the |
| Receipts as Posted and Related Coprrespondence |
| (Originals or Record Copies) |
| 3. Computer Printout Board Payment Credit Statements |
| |
| 87-31 Office of Employee Services |
| 1. Employee Disciplinary Records (Agency Record Copies) |
| 2. Grievance Records (Agency Record Copies) |
| |
| 86-48 Office of Program Review |
| 1. Evaluations and Program Review of Private Child Care Facilities |
| (Agency Record Copies) |
| |
| 86-16 Office of the Director/Legislative Liaison |
| 1. Legislative Bills (Agency Record Copies) |
| |
| 85-138M Program Operations |
| 1. Adoption Case Records (Original or Agency Record Copies) |
| Superseded by 89-66 |
|
|
| |
| 85-130 Management & Budget/Administrative Support |
| 1. Foster Parent Liability Claims and Correspondence |
| (Agency Record Copies) |
| 2. Leases and Related Correspondence (Agency Record Copies) |
| 3. Telecommunications Records (Agency Record Copies) |
| 4. Vehicle Accident Records (Agency Record Copies) |
| |
| 85-99 Program Operations |
| 1. Homemaker Service Activity Files |
| |
85-83 Management & Budget
Children's Financial Benefits Eligibility Unit |
| 1. Cancelled and Closed AFDC Foster Care Case Files (Originals) |
| |
| 85-82 Management & Budget/Financial Management Unit |
| 1. Travel Control Files (Agency Record Copies) |
| |
85-81 Management & Budget
Children's Financial Benefits/Collection Unit |
| 1. Care and Maintenance Collections Files |
| (Agency Record Copies) |
| 2. Care and Maintenance Ledgers (Original) |
| 3. Care and Maintenance Receipts (Currently CFS 916-1) (Originals) |
| 4. Care and Maintenance Billing Register (Currently CFS 916-2)(Originals) |
| 5. Notice of Charge Forms (Currently CFS 916-3) (Originals) |
| 6. Debit and Credit Adjustment Forms (Forms CFS 916-10 & CFS 916-11) |
| 7. Receipt Posting Data Reports - Form R-10-R (Agency Record Copies) |
| 8. Foster Parent Overpayment Statements (Agency Record Copies) |
| 9. Foster Parent Correspondenc (Agency Record Copies) |
| |
| 85-71 Program Operations Division |
| 1. Daily Service Sheets |
| |
| 85-70M Management & Budget/Financial Management Unit |
| 1. Monthly Board Payment Reports (Original) |
| |
| 85-60 DCFS |
| 1. Library Resource Materials on the Subjects of |
| Sociology, Criminology, Corrections and Juvenile Delinquency |
| |
| 85-53 Management & Budget/Office Budget and Fiscal Forecast |
| 1. Approved Budgets with Supporting Budget Preparation Reports and Workshops |
| (Original & Duplicates) |
| |
| 85-31M Programs Operations |
| 1. Child Welfare Programs/Services Case Files (Original or Record Copies) |
| Superseded by 02-21 |
| |
| 85-3 Directors Office/Investigations |
| 1. Investigations Case Files (Original or Record Copies) |
| |
| 84-44 Office of Child Development |
| 1. Child Day Care Cost Survey Data (Originals) |
| |
| 84-43 All Administrative Offices, Divisions,& Subdivisions |
| 1. Inactive Applications for Employment (Originals or Record Copies) |
| Superseded by 97-28 Item 1 |
| |
| 84-35 Management & Budget/Financial Management Unit |
| 1. Vouchers, Schedules, & Supporting Documents (Duplicates) |
| 2. Purchase Orders, Requisitions, & Related Documents & Correspondence |
| (Duplicates) |
| 3. Property Control Files (Record Copy Duplicates) |
| 4. Agency Fiscal Transactions File (Originals & Duplicates) |
| 5. Approved Budgets with Supporting Budget Preparation Reports |
| and Work papers (Original & Duplicates) |
| |
| 84-34 All Divisions/Subdivisions |
| 1. Administrative & General Correspondence with Supporting Documents & |
| Memoranda (Original) Superseded by 95-101 Item 1 & 96-6 Item 1 |
| |
| 84-31 Financial Management/Day Care Claims Unit |
| 1. Title XX Eligibility Forms & Supporting Documents |
| (Originals & Duplicates) Day Care Center 1982- |
| 2. Title XX Eligibility Forms & Supporting Documents |
| (Originals & Duplicates) Day Care Center 1975-1981 |
| 3. Day Care Claims Unit Correspondence File (Original & Duplicates) |
| |
| 83-70 Contracts & Grants |
| 1. Service & Grant Program Contracts & Agreements with |
| Supporting Documents Record Copies Superseded by 98-1 Item 1 |
| |
| 83-62 Policy & Planning Office of Administrative Case Review |
| 1. Administrative Case Review Files (Closed) (Originals & Duplicates) |
| 2. Monthly & Semi Annual Statistical Reports of Administrative |
| Case Reviews with Related Correspondence & Memoranda |
| |
| 83-9M Program Operations |
| 1. Summary Cards Entitled Child under Guardianship (CFS-405-1) (Originals) |
| Discontinued |
| |
| 83-1 Management & Budget/Financial Management/ AFDC Medical Determination Unit |
| 1. Cancelled & Closed AFDC Foster Care Case Files (Originals) |
| |
| 82-94 Division Youth & Community Services |
| 1. Minutes of Staff Meeting & of the Youth Roundtable (Originals) |
| 2. Administrative Correspondence (Originals & Duplicates) |
| 3. Requests For Proposals & Review Reports (Originals) |
| |
| 82-89 Licensing |
| 1. Family Day Care & Foster Home Licensing/Permit Files |
| (Originals or Duplicates) |
| 2. Child Welfare Agency, Child Care Institution, Group Home, |
| Day Care Center Licensing/Permit Files (Originals or Record Copies) |
| 3. Closed Files of Child Care Entity Licensing Regulations, |
| Hearings and Enforcement Proceedings (Record Copies) |
| 4. Child Care Entity Licensing/Permit Files |
| Maintained by the Departments Central Office (Original or Copies) |
| |
| 82-84 Management Services/Financial Management |
| 1. General Purchasing & Procurement Documents (Duplicates) |
| 2. Purchase of Care Requisitions (Record Copies) |
| 3. Annual Contracts & Related Contract Obligations Documents (Duplicates) |
| |
| 82-52E Division of Child Protection |
| 1. Abused & Neglected Child Reporting Act |
| Unfounded Reports & Investigation/Services Case Files (Closed) |
| (Original Hard Copy) (Computer Tapes) |
| 2. Tickler File Listings of Case Transaction & Disposition Reports Overdue |
| (Hard Copy Computer Print-Outs & Computer Tapes) |
| 3. Daily Mail Log (Hard Copy Computer Print-Outs & Computer Tape) |
| 4. Computer Data Entry & Control Cards (Discontinued) (Originals) |
| 5. Data Entry Logs (Cants 60) (Originals) |
| 6. Call Log (Hard Copy Originals & Computer Tapes) |
| 7. State Central Registry Copies of Guardianship Consent Forms & |
| Related Correspondence |
| 8. Closed Administrative Review Proceedings Files |
| (Original or Record Copies) |
| 9. Inactive Personnel Files (Duplicates) |
| 10. Inactive Applications for Employment (Originals & Duplicates) |
| 11. Administrative & General Correspondence(Originals & Duplicates) |
| 12. Listings of Daily Case Transactions |
| (Hard Copy Computer Print Outs & Computer Tapes) |
| |
| 82-51M/E Division of Child Protection State Central Registry |
| 1. Abused & Neglected Child Reporting Act Indicated & |
| Undetermined Reports & Investigation/Service Case Files |
| (Hard Copy, Computer Tapes & Microfilm) |
| 2. Transactions & Case File Maintenance Summary Data |
| Hard Copy, Computer Tapes & Microfilm) |
| |
| 82-41 Inter State Compact Office |
| 1. Closed Interstate Child Placement Case Files (Agency Record Copies) |
| 2. Service to Other Agencies Correspondence File & Related Coduments |
| (Original & Duplicates) |
| |
| 82-40 Programs Operations |
| 1. Closed Child Welfare Programs/Services Case Files |
| (Originals & Duplicates) Superseded by 85-31M Item 1 |
| |
| 82-32 Personnel |
| 1. Agency Personnel Files (Duplicates) |
| 2. Inactive Position Request & Allocation Forms for Abolished Jobs |
| (Form DP-104) |
| |
| 82-26 Management & Budget/Office of Financial Management |
| 1. Closed Court of Claims Case Files (Duplicates) Superseded By 99-59 |
| |
| 82-20 Internal Audits |
| 1. Internal Audit Working Files (Original) |
| 2. Offical Reports of Internal Audits with Related Papers (Copies) |
| 3. CPA Reports of Financial Audits of Private Child Care Facilities |
| with Related Papers and Correspondence (Original) (Annual) |
| |
| 82-8 Contracts & Grants |
| 1. Service & Grant Program Contracts & Agreements |
| with Supporting Documents (Record Copies) Superseded by 83-70 |
| |
| 81-100 Parental Determinations & Trust Fund Office |
| 1. Care & Maintenance Ledger (Originals) |
| 2. Care & Maintenance Receipts (Originals) (CFS 916-1) |
| 3. Care & Maintenance Billing Register (Originals) (CFS 916-2) |
| 4. Trust Fund Ledger (Originals) (CFS 916-4) |
| 5. Trust Fund Payment Authorization (Originals) (CFS-916-4a) |
| 6. Children's Trust Fund Receipts (Originals) (CFS 916-5) |
| 7. Children's Trust Fund Cash Receipts & Disbursements Journal |
| (Originals) (CFS 916-6) |
| 8. Clearing Account Deposit Records (Duplicates) (CFS 916-8) |
| 9. Notice of Change Forms (Originals) (CFS 916-3) |
| 10. Debit Adjustment Forms (Originals) (CFS 916-10) |
| 11. Credit Adjustment Forms (Originals) (CFS 916-11) |
| 12. Remittance Reconciliation Forms (Originals) (CFS 916-13) |
| 13. Carbon Copy & Cancelled Trust Fund Checks (Originals) |
| 14. Checking Account Deposit Tickets (Originals) |
| |
| 80-72 Library Division |
| 1. Annual Reports of the Department of Public Welfare |
| (1925, 1930, 1939, 1940) |
| |
| 77-105 Planning Research & Evaluation |
| 1. Child Abuse & Neglect Records (Originals) Superseded by 82-51M/E |
| |
| 77-75 Management Services/Trust Fund Unit |
| 1. Trust Fund General Correspondence |
| 2. Trust Fund Payment Authorization Program Files (Original) |
| 3. Closed Trust Fund Accounts |
| |
| 77-74 Information Systems DNA |
| 1. Departmental Voluntary Agency Claim Vouchers (Original) |
| 2. Closed Subsided Adoption Case Files (Originals) |
| 3. Daily Service Sheets (Original) Social Workers |
| 4. Monthly & Yearly Listings of Payments to Foster Parents (Originals) |
| 5. Warrant Listings Received From the Comptroller's Office (Duplicates) |
| 6. Refund Worksheets & Listings of Returned & Cancelled Warrants |
| (Originals & Duplicates) |
| 7. Board Vouchers (Duplicates & Computer Print Outs) |
| 8. General Invoice Vouchers & Related Authorizations & Correspondence |
| (Duplicates) |
| 9. Daily Service Sheets (Originals) Ancillary Workers |
| |
| 77-72 Inter State Compact |
| 1. Closed Inter State Child Placement Case Files (Originals) |
| 2. Service to Other Agencies Correspondence & Master Cards (Originals) |
| |
| 77-68 Management Services/Manpower & Labor Relations |
| 1. Closed Departmental Employee Workment's Compensation Claims |
| Settled by the Industrial Commission (Duplicates) |
| 2. Employer's First Report of Injury & Employee's Notice of Injury |
| (Originals) |
| 3. Case Records Claims Services Files (Duplicates) |
| |
| 77-65 Office of Child Development |
| 1. Federal Program Guidelines for Day Care |
| of Children of Grant Migrant Workers |
| 2. Cost Reimbursement Agreements: |
| Federal Interagency Day Care Requirement Records |
| 3. Contracts & Correspondence for the Welfare Recipient Employment Program |
| in Day Care |
| 4. General correspondence |
| 5. Day Care Center Contract Files (Original) |
| 6. Policy & Procedure Development Files (Original) |
| 7. Statewide Advisory Committee on Day Care Minutes, Agenda |
| 8. Description of the Office of Child Development Performance Standards |
| for Day Care Facilities & Related Self-Assessment Validation Forms |
| |
| 77-63 Directors Office |
| 1. Director's Files (Original) |
| |
| 77-62 Management Services: Contract Review |
| 1. Private Agency Agreement (Original) |
| 2. Private Agency Contracts (Original) |
| |
| 76-5 Management Services: Records Management |
| 1. Records Management RM-4a Records Transfer Sheet |
| 2. Records Management Correspondence |
| 3. Records Management CFS 832 Listing of Records |
| Contained in the State Storage Boxes |
| |
| 75-72 Information Services: Data Control |
| 1. Master Cards |
| |
| 74-74M Benefits Division |
| 1. Parental Determination Records |
| |
| 74-36M Information Services |
| 1. Children's Case Statistical Records |
| |
| 74-16 Central Field & Business Management |
| 1. Social Service Information Systems Day Sheet |
| |
| 73-18 Educational & Residential:Visually Handicaped Institute |
| 1. Case Records Visually Handicapped Persons |
| |
| 72-54 Division of Methods & Information Services Trust Fund Unit |
| 1. Trust Fund Files - 1965 |
| |
| 72-53 Administrative Services: Parental Determination Unit |
| 1. Parental Determination Files - 1964 |
| |
| 70-15 Guardianship Unit |
| 1. Guardianship Files - 1964 |
| |
| 70-10 Child Welfare |
| 1. Care & Maintenance Ledger: 1964 |
| 2. Care & Maintenance Receipt: 1964 |
| 3. Care & Maintenance Billing Register: 1964 |
| 4. Trust Fund Ledger: 1964 |
| 5. Trust Fund Payment Authorization: 1964 |
| 6. Children's Trust Fund Receipt: 1964 |
| 7. Children's Trust Fund Cash Receipts & Disbursements Journal: 1964 |
| 8. Care & Maintenance Cash Receipts Journal: 1964 |
| 9. Clearing Account Deposit Slip: 1964 |
| 10. Notice of Charge: 1964 |
| 11. Debit Adjustments: 1964 |
| 12. Credit Adjustments: 1966 |
| 13. Cash Received by Mail: 1965 |
| 14. Remittance Reconciliation: 1965 |
| 15. Determination Section Report: 1964 |
| 16. Collections Section Report: 1964 |
| 17. Trust Fund Checks: 1965 |
| 18. Deposit Tickets: 1964 |
| |
| 67-10M Rehabilitation Services/Soldiers & Sailors Home |
| 1. Admission Ledgers |
| |
| 66-44 Planning, Research & Statistics/Institutions |
| 1. Child Case Records |
| Dead(Terminal Date-One Time Authority) |
| |
| 66-36 Planning, Research & Statistics |
| 1. Tab Cards-Child Welfare |
| 2. Tab Cards-Rehabilitation Services |
| 3. Tab Cards-Private Agencies & Cook County DPA-CD |
| 4. Tab Cards-Division of Schools |
| |
| 65-10 Child Welfare/Branch/Regional & General Office |
| 1. Total Accumulation of Case Records 1942- Supersede by 82-40: Item 1 |
| |
| 65-9 Educational & Residential Service (General Office) |
| 1. Administrative & General Office Correspondence-1949 |
| 2. Consultants Registers-1960 |
| 3. Form FA-13 Invoice-Voucher-1958 |
| 4. Statistical Reports-1955 |
| 5. Memoranda File-1949 |
| 6. Budget Estimates-1955 |
| 7. Monthly Food cost Reports-1955 |
| 8. Receiving Reports-1955 |
| 9. Financial Reports to Governor-1955 |
| 10. Departmental Reports-1949 |
| 11. Patients Trust Fund Receipts etc-1955 |
| 12. Transmittal Records-1955 |
| 13. Telegraphic Communications Records-Telephone Records-1955 |
| 14. Physical Inventory-1959 |
| 15. Quarterly Requisitions-1958 |
| 16. Kitchen Lab Reports-1955 |
| 17. Compliant to Vendor/Shipper-1959 |
| 18. Pest & Insect Control Reports-1955 |
| 19. Travel Vouchers-1955 |
| 20. Summary Store Accounts-1955 |
| 21. Leases/Contracts Service Agreements-1942 |
| 22. Day Care & Mental Health Clinic Accounting Records |
| 23. Audit Work Files |
| 24. Information Inquiries-1960 |
| 25. Education Grant Programs-1960 A. Stipend Grant |
| 26. Special Grants Employee Training |
| 27. Form F-1 Allotment of Appropriations for Current Expenses & Equipment |
28. Form F-4 Report of Appropriations & Vouchers Pass
|
| |
| 63-30 General Office/Statistical Research |
| 1. Tab Cards - One Time Authority |
| |
| 63-3 Children's Special Services/Soldier's Widow's Home Wilmington, IL. |
| 1. Administrative & General Correspondence 1958-1962 |
| 2. Form FA-13 Invoice-Vouchers-1956-1962 |
| 3. Personnel Folders 1944-1962 |
| 4. Payroll Vouchers 1944-1962 |
| 5. Memoranda File 1955-1962 |
| 6. Budget Estimates 1955-1962 |
| 7. Monthly Food Cost Reports 1957-1962 |
| 8. Receiving Reports 1957-1962 |
9. Amusement Fund Invoice-Vouchers 1957-1962
|
| 10. Storekeeper Invoice File (Institutional Invoice) 1957-1962 |
| 11. Financial Reports to Governor 1957-1962 |
| 12. Store Receiving Reports 1957-1962 |
| 13. Storekeeper's Requisitions 1957-1962 |
| 14. Patients Trust Fund Receipts 1955-1960 |
| 15. Patients Trust Fund Disbursement Book 1957-1962 |
| 16. Physical Inventory 1957-1962 |
| 17. Quarterly Requisitions 1957-1962 |
| 18. Fire Reports 1957-1962 |
| 19. Medical Request 1950-1962 |
| 20. Store Ledger Cards 1957-1962 |
| 21. Bid Listings 1957-1962 |
| 22. Complaint to Vendor/Shipper 1957-1962 |
| 23. Power Plant Operating Records 1957-1962 |
| 24. Bank Accounting & Disbursement Records 1949-1958 |
| 25. Transmittal Records 1957-1962 |
| 26. Summary of Store Accounts 1957-1962 |
| 27. Pest & Insect Control Reports 1957-1962 |
| 28. Telephone Records 1957-1962 |
| 29. Fiscal Accounting Ledger Books & Sheets |
| 30. Visitor's Register 1940-1962 |
| |
| 62-37 Illinois Children's Hospital - School |
| 1. Administrative & General Office Correspondence - 1946 |
| 2. Form FA-13 Invoice-Vouchers - 1953 |
| 3. Personnel Folders - 1946 |
| 4. Applications For Employment - 1949 |
| 5. Personnel Requisitions - 1946 |
| 6. Payroll Vouchers - 1952 |
| 7. Statistical Reports - 1955 |
| 8. Memoranda File - 1946 |
| 9. Publicity File - 1946 |
| 10. Budget Estimates - 1946 |
| 11. Monthly Food Cost Reports - 1954 |
| 12. Receiving Reports - 1957 |
| 13. Amusement Fund Invoice Voucher - 1955 |
| 14. Storekeeper's Invoice File (Institutional Invoice) - 1955 |
| 15. Financial Reports to Governor - 1946 |
| 16. Departmental Reports (Institutional Activities) - 1948 |
| 17. Store Receiving Reports - 1959 |
| 18. Storekeeper's Requitions - 1959 |
| 19. Patient's (Children's) Trust Fund Receipts - 1949 |
| 20. Patient's (Children's) Trust Fund Disbursements Receipts - 1946 |
| 21. Repair & Maintenance Reports - 1959 |
| 22. Physical Inventory - 1946 |
| 23. Quarterly Requisitions - 1952 |
| 24. Fire & Security Reports - 1955 |
| 25. Kitchen Laboratory Reports - 1959 |
| 26. Medical Reports - 1960 |
| 27. Ward Books - 1946 |
| 28. Narcotic Prescription Books & Blanks - 1946 |
| 29. Store Ledger Cards - 1955 |
| 30. Bid Listings - 1957 |
| 31. Complaint to Vendor and/or Shipper - 1950 |
| 32. Power Plant Operating Records - 1955 |
| 33. Bank Accounting & Disbursement Records - 1955 |
| 34. Transmittal Records (To & From State Treaserer) - 1955 |
| 35. Gas & Garage Records - 1959 |
| 36. Linen Control Records - 1955 |
| 37. Building Contracts/Specifications & Awards - 1955 |
| 38. Summary of Store Accounts - 1959 |
| 39. Pest & Insect Control Reports - 1959 |
| 40. Telegraphic Communication Records - 1957 |
| 41. Telephone Records - 1957 |
| 42. Volunteer Services - 1948 |
| 43. Achievement Tests - 1950 |
| 44. Psychological Evaluations - 1955 |
| 45. Duplicate Student Records - 1946 |
| a. Educational Services - 1946 |
| b. Nursing & Home Life Service - 1946 |
| c. Occupational Therapy - 1946 |
| d. Speech Therapy - 1946 |
| e. Physical Therapy - 1946 |
| |
| 61-60 Administrative Service/General Office Personnel Services Section |
| 1. Memoranda - 1957 |
| a. General Correspondence |
| b. Memoranda |
| 2. Personnel Files |
| a. Folders |
| b. Applications For Employment - 1959 |
| c. Requisitions - 1959 |
| d. Listings of Eligible & Probationers - 1959 |
| e. Payroll Vouchers - 1952 |
| f. Personnel Reports Additions/Separations & Changes - 1952 |
| g. Claims Service Files - 1955 |
| h. Analysis & Summary Reports - 1954 |
| 3. Accumulated Time Reports - 1959 |
| |
| 61-54 Children's Specialized Services/Ill. Eye & Ear Infirmary |
| Chicago & Southern Illinois |
| 1. Administrative & General Office Correspondence - 1946 |
| 2. Form FA-13 Invoice-Vouchers - 1953 |
| 3. Personnel Folders - 1946 |
| 4. Applications For Employment - 1959 |
| 5. Personnel Requisitions - 1956 |
| 6. Payroll Vouchers - 1953 |
| 7. Statistical Reports - 1948 |
| 8. Memoranda File - 1945 |
| 9. Publicity File - 1949 |
| 10. Budget Estimates - 1939 |
| 11. Monthly Food Cost Reports - 1951 |
| 12. Receiving Reports - 1952 |
| 13. Amusement Fund Invoice Voucher - 1953 |
| 14. Storekeeper's Invoice File (Institutional Invoice) - 1953 |
| 15. Financial Reports to Governor - 1952 |
| 16. Departmental Reports (Institutional Activities) - 1952 |
| 17. Store Receiving Reports - 1959 |
| 18. Storekeeper's Requitions - 1953 |
| 19. Patient's Trust Fund Receipts - 1952 |
| 20. Patient's Trust Fund Disbursements Receipts - 1952 |
| 21. Repair & Maintenance Reports - 1957 |
| 22. Physical Inventory - 1951 |
| 23. Quarterly Requisitions - 1952 |
| 24. Fire & Security Reports - 1952 |
| 25. Kitchen Laboratory Reports - 1958 |
| 26. Water Chlorination Charts - 1958 |
| 27. Store Ledger Cards - 1957 |
| 28. Bid Listings - 1959 |
| 29. Complaint to Vendor and/or Shipper - 1954 |
| 30. Local Purchase Vouchers - 1957 |
| 31. Power Plant Operating Records - 1958 |
| 32. Bank Accounting & Disbursement Records - 1952 |
| 33. Transmittal Records (To & From State Treasurer) - 1952 |
| 34. Linen Records - 1958 |
| 35. Building Contracts/Specifications & Awards - 1948 |
| 36. Summary of Store Accounts - 1957 |
| 37. Pest & Insect Control Reports - 1948 |
| 38. Telephone Records - 1955 |
| 39. Timekeeping Records - 1948 |
| |
61-19 Educational & Residential Service
Ill. Braille & Sight Saving School, Jacksonville Illinois |
| 1. Administrative & General Office Correspondence - 1952 |
| 2. Form FA-13 Invoice-Vouchers - 1949 |
| 3. Personnel Folders - 1950 |
| 4. Applications For Employment - 1952 |
| 5. Personnel Requisitions - 1955 |
| 6. Payroll Vouchers - 1945 |
| 7. Statistical Reports - 1952 |
| 8. Memoranda File - 1952 |
| 9. Publicity File - 1952 |
| 10. Budget Estimates - 1950 |
| 11. Monthly Food Cost Reports - 1951 |
| 12. Receiving Reports - 1953 |
| 13. Amusement Fund Invoice Voucher - 1953 |
| 14. Storekeeper's Invoice File (Institutional Invoice) - 1949 |
| 15. Financial Reports to Governor - 1953 |
| 16. Departmental Reports (Institutional Activities) - 1952 |
| 17. Store Receiving Reports - 1957 |
| 18. Storekeeper's Requitions - 1949 |
| 19. Patient's (Children's) Trust Fund Receipts - 1953 |
| 20. Patient's (Children's) Trust Fund Disbursements Receipts - 1953 |
| 21. Repair & Maintenance Reports - 1959 |
| 22. Physical Inventory - 1952 |
| 23. Quarterly Requisitions - 1953 |
| 24. Fire & Security Reports - 1953 |
| 25. Kitchen Laboratory Reports - 1952 |
| 26. Store Ledger Cards - 1951 |
| 27. Bid Listings - 1953 |
| 28. Complaint to Vendor and/or Shipper - 1953 |
| 29. Local Purchase Vouchers - 1953 |
30. Power Plant Operating Records - 1945
|
| 31. Bank Accounting & Disbursement Records (Trust & Amusement Fund) - 1952 |
| 32. Transmittal Records (To & From Treasurer) - 1953 |
| 33. Gas & Garage Records - 1952 |
| 34. Linen Control Records - 1949 |
| 35. Building Contracts/Specifications & Awards - 1953 |
| 36. Summary of Store Accounts - 1953 |
| 37. Pest & Insect Control Records - 1950 |
| 38. Telephone Records - 1953 |
| 39. Timekeeping Records - 1951 |
| 40. Water Chlorination Charts - 1940 |
| 41. Student Work Program Records - 1955 |
| 42. Volunteer Services - 1955 |
| 43. Vocational Training - Braille & Sight Saving Student Records - 1931 |
| a. Confidential |
| b. Non-Permanent-Records |
a. Nursing Records
|
| |
| 61-2 Educational & Residential Service |
| Field Services Headquarters 7 Regional Offices & 3 Branch Offices |
| 1. Administrative Fiscal Correspondence & General Memoranda - 1945 |
| a. Administrative Fiscal Correspondence |
| b. Incoming Memoranda |
| 2. Personnel Files - 1945 |
| a. Folders |
| b. Requisitions |
| c. Payroll Vouchers |
| 3. Fiscal Records |
| a. Form FA-13 Invoice/Voucher - 1945 |
| b. Gasoline Records - 1955 |
| c. Receiving Reports - 1945 |
| d. Physical Inventory - 1952 |
| e. Transmittal Records (To & From State Treasurer) - 1952 |
| f. Financial Reports to Governor - 1952 |
| g. Budget Estimates - 1951 |
| h. Complaint to Vendor and/or Shipper - 1951 |
| i. Fiscal Records of U.S. Child Welfare Services - 1949 |
| j. Leases - 1951 |
| k. Financial Records of State Supported Verteran's Children - 1951 |
| l. Payments to County Wards - 1957 |
m. Fiscal Records - 1945
|
| |
61-3 Educational & Residential Service
Illinois Soldier's & Sailors Children's School, Normal Illinois |
| 1. Administrative & General Correspondence - 1946 |
| 2. Consultants - 1955 |
| 3. Form FA-13 Invoice-Voucher-1946 |
| 4. Personnel Folders - 1930 |
| 5. Application For Employment - 1952 |
| 6. Personnel Requisitions - 1950 |
| 7. Payroll Vouchers - 1940 |
| 8. Statistical Reports - 1948 |
| 9. Memoranda File - 1946 |
| 10. Coal Reports - 1948 - 1952 |
| 11. Budget Estimates - 1940 |
| 12. Monthly Food Cost Reports - 1946 |
| 13. Receiving Reports - 1940 |
| 14. Amusement Fund Invoice/Voucher - 1946 |
| 15. Storekeeper's Invoice File (Institutional Invoice) - 1944 |
| 16. Financial Reports to Governor - 1949 |
| 17. Farm Reports - 1949 |
| 18. Clothing Action File - 1956 |
| 19. Departmental Reports (Institutional Activities) - 1955 |
| 20. Store Receiving Reports - 1940 |
| 21. Storekeepers Reuisitions - 1944 |
| 22. Patients (Children's) Trust Fund Receipts - 1949 |
| 23. Patients (Children's) Trust Fund Disbursements Receipts - 1940 |
| 24. Repair & Maintenance Reports - 1948 |
| 25. Physical Inventory - 1940 |
| 26. Quarterly Requisitions - 1940 |
| 27. Timekeeping Records - 1954 |
| 28. Fire & Security Reports - 1948 |
| 29. Kitchen Laboratory Reports - 1948 |
| 30. Water Chlorination Charts - 1949 |
| 31. Medical Reports - 1955 |
| 32. Ward Books - 1955 |
| 33. Narcotic Prescription Books & Blanks - 1955 |
| 34. Store Ledger Cards - 1948 |
| 35. Bid Listings - 1944 |
| 36. Complaint to Vendor and/or Shipper - 1950 |
| 37. Power Plant Operating Records - 1950 |
| 38. Bank Accounting & Disbursement Records - 1948 |
| (Trust, Commissary & Amusement Funds) |
| 39. Transmittal Records (To & From State Treasurer) - 1955 |
| 40. Gasoline & Garage Tickets - 1951 |
| 41. Linen Records - 1951 |
| 42. Building Contracts/Specifications & Awards - 1949 |
| 43. Summary of Store Accounts - 1944 |
| 44. Pest & Insect Control Reports - 1949 |
| 45. Telephone Records - 1946 |
| |
| 60-11 Educational & Residential Services/Child Welfare |
| 1. Non Essential Material (Child Welfare Case Folders All Services) - 1954 - Obsolete |
| |
| 59-41 Public Welfare/Educational & Residential Services |
| 1. Close Application Files - 1944 Obsolete |
| |
| 59-34 Educational & Residential Services/Child Welfare |
| 1. Statistical File - 1944 Obsolete |
