Illinois Department of Children & Family Services
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Child Abuse Hotline
800-25-ABUSE
(800-252-2873)

217-785-4020
(for international calls only)

DCFS Info and Assistance
(Advocacy Office)
800-232-3798
217-524-2029

Day Care Information
877-746-0829
312-328-2779

Adoption and Foster Care Information
800-572-2390

Youth Hotline
800-232-3798

Missing Child Helpline
866-503-0184
Illinois Home

Inspector General

Agencies, Boards & Commissions

Inspector General
800-722-9124

Chicago Administrative Headquarters
100 West Randolph Street 6-200
Chicago IL 60601
312.814.6800
TTD 312.814.8783

Springfield Administrative Headquarters
406 East Monroe
Springfield IL 62701-1498
217.785.2509
TTD 217.785.6605

Media Inquiries/ Communications Office
312-814-6847

Illinois Putative Father Registry

National Center for Missing and Exploited Children

Illinois Amber Alert

Illinois Employer Report Form

  Records Retention Schedules  


This page includes all DCFS Record Retention Schedules available online.
14-32 Interstate Compact
1. Interstate and Inter Country Child Placement Case Files
 
14-29 Program Operations
1. Adoption Case Records (Originals and Duplicates)
2. Child Welfare Programs/Services Case Files (Originals or Record Copies)
 
14-24 Office of Housing Cash and Assistance.
1. Extended Family Support Program (EFSP) Case Files (Originals and Duplicates)
2. Norman Services Case Files (Originals and Duplicates)
3. Youth Housing Assistance Program Case Files (Originals and Duplicates)
 
13-55 Office of employee services/ Employment Selection and leaves
1. Unemployment Claim Files
 
12-39 Office of Child Protection
1. "Abused and Neglected Child Reporting Act," Unfounded Reports and Investigation/Services Case Files (Closed) (Originals)
2. Reports of Child Abuse and Neglect Statistics (Originals)
3. Tickler Files Listing of Case Transactions and Dispositions Reports Overdue (Hard copy, Computer Printouts and Computer Tapes)
4. State Central Registry Copies of Guardianship Consent Forms and Related Correspondence
 
10-40 Support Services
1. Closed Administrative Case Review Files (ARC) - (Originals)(Hardcopy and Electronic)
2. Monthly Statistical Reports of Administrative Case Reviews (Originals)(Electronic
 
10-39 Personnel
1. Agency Personnel Files (Agency Record Copies)
2. Inactive Position Request and Allocation Forms for Abolished Jobs (Agency Record Copy)
 
10-04 Program Operations
1. Adoption Case Records (Originals and Duplicates)
2. Child Welfare Programs/Services Case Files (Originals or Record Copies)
 
08-53 Office of Federal Financial Participation
1. Cancelled and Closed AFDC Foster Care Case Files (Originals)
 
08-19 Office of Guardian and Advocacy
1. Mail Control Intervention Files (Originals)
 
07-19 Office of Legal Services
1. Legal Research Files(Originals and Duplicates)
 
06-25 Office of Child Protection
1. "Abused and Neglected Child Reporting Act," Unfounded Reports and Investigation/Services Case Files (Closed) (Originals)
2. Reports of Child Abuse and Neglect Statistics (Originals)
3. Tickler Files Listing of Case Transactions and Dispositions Reports Overdue (Hard copy, Computer Printouts and Computer Tapes)
4. State Central Registry Copies of Guardianship Consent Forms and Related Correspondence
 
06-24 Office of Child Protection
1. "Abused and Neglected Child Reporting Act," Indicated Reports and Investigation/Services Case Files (Hard Copy, Computer Tapes, and Microforms)
 
05-35 Office of the Inspector General
1. Investigative Case Files (Originals and Duplicates)
2. Annual Reports of the Inspector General
3. Employee Personnel Files (Duplicates)
4. Administrative Correspondence Files (Originals and Duplicates)
5. Fiscal Administration Files (Duplicates)
6. Training and Ethics Committee Reports, Minutes and Agendas (Originals and Duplicates)
7. Litigation and Administrative Hearings Case Files (Originals and Duplicates)
 
05-26 Monitoring and Quality Assurance
1. Quality Assurance Protocol Files Supersedes 04-09
 
04-38 Financial Management/Day Care Claims Unit
1. Day Care Eligibility Forms and Supporting Documents (Originals and Duplicates)
2. Day Care Claims Unit Correspondence File (Originals and Duplicates)
 
04-09 Monitoring and Quality Assurance
1. Quality Assurance Protocol Files
 
03-33 All Divisions
1. Freedom of Information Files (FOIA) Supersedes 97-71
 
03-29 Personnel
1. Employment Candidate Interview and Selection Files
  (Hired and Non-Hired)
 
02-21 Program Operations
1. Child Welfare Programs/Services Case Files
  (Originals Or Copies) Supersedes 85-31M
 
99-59 Support Service/Financial Management
1. Closed Court of Claims Case Files (Duplicate)
 
98-47 Office of Employee Services/Labor Relations,Personnel & Interviewing
1. Employment Candidate Interview and Selection Files
  (Hired and Non-Hired)
 
98-20 All Divisions/Subdivisions
1. Human Services Plan and Supporting Documentation
2. DCFS Internal Research and Evaluation Studies
3. Institutional Review Board Research Proposal Files<
 
98-1 Contracts and Grants
1. Service and Grant Program Contracts and Agreements With Supporting Documents
 
97-71 All Division/Subdivisions
1. Freedom of Information Files (FOIA) Superseded by 03-03
 
97-28 All Administrative Offices
1. Inactive Applications for Employment (Originals)
2. Letters and Resumes for Employment
  (Unsolicited and Solicited)(Originals)
 
96-41 Child Protection
1. Administrative Review Proceedings Files
 
96-38 Financial Management
Home of Relative Payment Unit
1. Home of Relative System Daily HMR Transaction Report(s)
   (Computer Printouts)
 
96-35E Clinical Services and Training
1. Training Program Contracts
2. Training Participant Attendance Sheets and Test Scores
  (Hardcopy)(Computer Tapes/Discs)
3. Training Sessions Curriculum Development Files and Evaluation Reports
 
96-34 Federal Financial Participation
Bureau of Program Support
1. Home of Relative Initiative Case Files (Discontinued)
 
96-6 All Divisions (Excluding the Directors Office)
1. Administrative and General Correspondence with Supporting
   Documents and Memoranda
 
95-101 Directors Office
1. Administrative and General correspondence with Supporting
   Documents and Memoranda
 
95-99 Financial Management/Office of Collections
1. Parental/Guardianship Financial Liability for Child Care
   Determinations and Collection Case Files
 
95-98 Program Support/Contract Administration
1. Affirmative Action Compliance Monitoring Documents
   Pertinent to Contracting Business and Vendors (Originals)
 
95-97 Program/Federal Financial Participation
1. Title IV-E and Medicaid Claims for Federal Reimbursement
   Administrative Review Forms
2. Audio Cassette Tapes of Departmental Administrative Hearings
 
95-57 Interstate Compact
1. Interstate and Inter Country Child Placement Case Files
 
94-61 Bureau of Quality Assurance/Ombuds Office
1. Ombuds Case files
2. Ombuds Monthly Reports and Work Notes
3. Family Reunification Fund Files
 
93-61 Personnel
1. Daily Staff Attendance Reports (Originals)
2. Position Audit Request Files
3. Temporary Assignment Request/Approval Forms(Duplicates)
 
92-52 Program Operations
1. Adoption Case Records (Original and Duplicates)
 
91-28M Child Protection State Central Registry/All Regional and Field Offices
1. Abused and Neglected Child Reporting Act, Indicated Reports and
   Investigation/Services Case Files (Hard Copy),
   Computer File Tapes and Microfilm
 
91-14 Management & Budget Children's Financial Benefits/Collection Unit
1. Cancelled Checks
2. Care & Maintenance Clearing Account Listings (Duplicates)
3. Care & Maintenance Determination of Parents Liability Form Originals
4. Care & Maintenance Monthly Collections and Postings Files
   (Agency Record Copies)
5. Parental Accounts Receivable Data (Originals)
 
90-24 Director's Office (Chicago)
1. Family First Proposal Records(Origials & Duplicates)
 
90-21 Management & Budget/Office of Financial Management
1. Gaap Reports & Related Materials (Originals & Agency Record Copies)
 
90-9 Juvenile Justice System
1. Juvenile Justice System Master Program Project Files
   (Agency Record Copies)
 
90-8 Investigations
1. Child Abuse & Neglect Tracking System Background Checks (Originals)
2. Pre-Employement Checklists Files (Originals)
 
89-100 Youth & Community Services/Governors Youth Service Initiative
1. Government Youth Service Initative (GYSI) Program Client Files
   (Originals)
 
89-66 Program Operations
1. Adoption Case Records (Original and Duplicates)
   Superseded by 92-52
 
89-46M Policy & Planning
1. IPMRS (Integrated Planning & Monitoring Reporting System)
   Records (Origials)
 
89-37 Management & Budget Office of Information Services
1. Random Moment Survey Surveyor Reporting Form (Original)
 
89-29 Child Welfare and Protective Services Licensing
1. Complaint & Investigation Files Regarding Child Care Facilities
   (Originals or Record Copies)
 
88-58E Youth & Community Services
1. Parents Too Soon Participant Event Forms-Confidential (Original)
 
88-26 Policy & Plans
1. Administrative and General Correspondence with Related Documents
   (Originals & Duplicates)
2. Historical Record of Rules, Procedures, Administrative Procedures
   (Originals & Duplicates)
3. Administrative Rules and Regulations Developmental Files
   (Originals)
4. Procedural Development File (Originals)
5. Special Projects File (Original)
6. Minutes (Original, Agency Record Copy & Duplicate)
 
88-25 Management & Budget/Office of Collections
1. Account Cards (Non Collectable) (Originals)
2. Receipt Posting Data Report(s) with Copies of the
   Receipts as Posted and Related Coprrespondence
   (Originals or Record Copies)
3. Computer Printout Board Payment Credit Statements
 
87-31 Office of Employee Services
1. Employee Disciplinary Records (Agency Record Copies)
2. Grievance Records (Agency Record Copies)
 
86-48 Office of Program Review
1. Evaluations and Program Review of Private Child Care Facilities
   (Agency Record Copies)
 
86-16 Office of the Director/Legislative Liaison
1. Legislative Bills (Agency Record Copies)
 
85-138M Program Operations
1. Adoption Case Records (Original or Agency Record Copies)
   Superseded by 89-66
 
85-130 Management & Budget/Administrative Support
1. Foster Parent Liability Claims and Correspondence
   (Agency Record Copies)
2. Leases and Related Correspondence (Agency Record Copies)
3. Telecommunications Records (Agency Record Copies)
4. Vehicle Accident Records (Agency Record Copies)
 
85-99 Program Operations
1. Homemaker Service Activity Files
 
85-83 Management & Budget
Children's Financial Benefits Eligibility Unit
1. Cancelled and Closed AFDC Foster Care Case Files (Originals)
 
85-82 Management & Budget/Financial Management Unit
1. Travel Control Files (Agency Record Copies)
 
85-81 Management & Budget
Children's Financial Benefits/Collection Unit
1. Care and Maintenance Collections Files
   (Agency Record Copies)
2. Care and Maintenance Ledgers (Original)
3. Care and Maintenance Receipts (Currently CFS 916-1) (Originals)
4. Care and Maintenance Billing Register (Currently CFS 916-2)(Originals)
5. Notice of Charge Forms (Currently CFS 916-3) (Originals)
6. Debit and Credit Adjustment Forms (Forms CFS 916-10 & CFS 916-11)
7. Receipt Posting Data Reports - Form R-10-R (Agency Record Copies)
8. Foster Parent Overpayment Statements (Agency Record Copies)
9. Foster Parent Correspondenc (Agency Record Copies)
 
85-71 Program Operations Division
1. Daily Service Sheets
 
85-70M Management & Budget/Financial Management Unit
1. Monthly Board Payment Reports (Original)
 
85-60 DCFS
1. Library Resource Materials on the Subjects of
   Sociology, Criminology, Corrections and Juvenile Delinquency
 
85-53 Management & Budget/Office Budget and Fiscal Forecast
1. Approved Budgets with Supporting Budget Preparation Reports and Workshops
   (Original & Duplicates)
 
85-31M Programs Operations
1. Child Welfare Programs/Services Case Files (Original or Record Copies)
   Superseded by 02-21
 
85-3 Directors Office/Investigations
1. Investigations Case Files (Original or Record Copies)
 
84-44 Office of Child Development
1. Child Day Care Cost Survey Data (Originals)
 
84-43 All Administrative Offices, Divisions,& Subdivisions
1. Inactive Applications for Employment (Originals or Record Copies)
   Superseded by 97-28 Item 1
 
84-35 Management & Budget/Financial Management Unit
1. Vouchers, Schedules, & Supporting Documents (Duplicates)
2. Purchase Orders, Requisitions, & Related Documents & Correspondence
   (Duplicates)
3. Property Control Files (Record Copy Duplicates)
4. Agency Fiscal Transactions File (Originals & Duplicates)
5. Approved Budgets with Supporting Budget Preparation Reports
   and Work papers (Original & Duplicates)
 
84-34 All Divisions/Subdivisions
1. Administrative & General Correspondence with Supporting Documents &
   Memoranda (Original) Superseded by 95-101 Item 1 & 96-6 Item 1
 
84-31 Financial Management/Day Care Claims Unit
1. Title XX Eligibility Forms & Supporting Documents
   (Originals & Duplicates) Day Care Center 1982-
2. Title XX Eligibility Forms & Supporting Documents
   (Originals & Duplicates) Day Care Center 1975-1981
3. Day Care Claims Unit Correspondence File (Original & Duplicates)
 
83-70 Contracts & Grants
1. Service & Grant Program Contracts & Agreements with
   Supporting Documents Record Copies Superseded by 98-1 Item 1
 
83-62 Policy & Planning Office of Administrative Case Review
1. Administrative Case Review Files (Closed) (Originals & Duplicates)
2. Monthly & Semi Annual Statistical Reports of Administrative
   Case Reviews with Related Correspondence & Memoranda
 
83-9M Program Operations
1. Summary Cards Entitled Child under Guardianship (CFS-405-1) (Originals)
   Discontinued
 
83-1 Management & Budget/Financial Management/ AFDC Medical Determination Unit
1. Cancelled & Closed AFDC Foster Care Case Files (Originals)
 
82-94 Division Youth & Community Services
1. Minutes of Staff Meeting & of the Youth Roundtable (Originals)
2. Administrative Correspondence (Originals & Duplicates)
3. Requests For Proposals & Review Reports (Originals)
 
82-89 Licensing
1. Family Day Care & Foster Home Licensing/Permit Files
   (Originals or Duplicates)
2. Child Welfare Agency, Child Care Institution, Group Home,
   Day Care Center Licensing/Permit Files (Originals or Record Copies)
3. Closed Files of Child Care Entity Licensing Regulations,
   Hearings and Enforcement Proceedings (Record Copies)
4. Child Care Entity Licensing/Permit Files
   Maintained by the Departments Central Office (Original or Copies)
 
82-84 Management Services/Financial Management
1. General Purchasing & Procurement Documents (Duplicates)
2. Purchase of Care Requisitions (Record Copies)
3. Annual Contracts & Related Contract Obligations Documents (Duplicates)
 
82-52E Division of Child Protection
1. Abused & Neglected Child Reporting Act
   Unfounded Reports & Investigation/Services Case Files (Closed)
   (Original Hard Copy) (Computer Tapes)
2. Tickler File Listings of Case Transaction & Disposition Reports Overdue
   (Hard Copy Computer Print-Outs & Computer Tapes)
3. Daily Mail Log (Hard Copy Computer Print-Outs & Computer Tape)
4. Computer Data Entry & Control Cards (Discontinued) (Originals)
5. Data Entry Logs (Cants 60) (Originals)
6. Call Log (Hard Copy Originals & Computer Tapes)
7. State Central Registry Copies of Guardianship Consent Forms &
   Related Correspondence
8. Closed Administrative Review Proceedings Files
   (Original or Record Copies)
9. Inactive Personnel Files (Duplicates)
10. Inactive Applications for Employment (Originals & Duplicates)
11. Administrative & General Correspondence(Originals & Duplicates)
12. Listings of Daily Case Transactions
   (Hard Copy Computer Print Outs & Computer Tapes)
 
82-51M/E Division of Child Protection State Central Registry
1. Abused & Neglected Child Reporting Act Indicated &
   Undetermined Reports & Investigation/Service Case Files
   (Hard Copy, Computer Tapes & Microfilm)
2. Transactions & Case File Maintenance Summary Data
   Hard Copy, Computer Tapes & Microfilm)
 
82-41 Inter State Compact Office
1. Closed Interstate Child Placement Case Files (Agency Record Copies)
2. Service to Other Agencies Correspondence File & Related Coduments
   (Original & Duplicates)
 
82-40 Programs Operations
1. Closed Child Welfare Programs/Services Case Files
   (Originals & Duplicates) Superseded by 85-31M Item 1
 
82-32 Personnel
1. Agency Personnel Files (Duplicates)
2. Inactive Position Request & Allocation Forms for Abolished Jobs
   (Form DP-104)
 
82-26 Management & Budget/Office of Financial Management
1. Closed Court of Claims Case Files (Duplicates) Superseded By 99-59
 
82-20 Internal Audits
1. Internal Audit Working Files (Original)
2. Offical Reports of Internal Audits with Related Papers (Copies)
3. CPA Reports of Financial Audits of Private Child Care Facilities
   with Related Papers and Correspondence (Original) (Annual)
 
82-8 Contracts & Grants
1. Service & Grant Program Contracts & Agreements
   with Supporting Documents (Record Copies) Superseded by 83-70
 
81-100 Parental Determinations & Trust Fund Office
1. Care & Maintenance Ledger (Originals)
2. Care & Maintenance Receipts (Originals) (CFS 916-1)
3. Care & Maintenance Billing Register (Originals) (CFS 916-2)
4. Trust Fund Ledger (Originals) (CFS 916-4)
5. Trust Fund Payment Authorization (Originals) (CFS-916-4a)
6. Children's Trust Fund Receipts (Originals) (CFS 916-5)
7. Children's Trust Fund Cash Receipts & Disbursements Journal
   (Originals) (CFS 916-6)
8. Clearing Account Deposit Records (Duplicates) (CFS 916-8)
9. Notice of Change Forms (Originals) (CFS 916-3)
10. Debit Adjustment Forms (Originals) (CFS 916-10)
11. Credit Adjustment Forms (Originals) (CFS 916-11)
12. Remittance Reconciliation Forms (Originals) (CFS 916-13)
13. Carbon Copy & Cancelled Trust Fund Checks (Originals)
14. Checking Account Deposit Tickets (Originals)
 
80-72 Library Division
1. Annual Reports of the Department of Public Welfare
   (1925, 1930, 1939, 1940)
 
77-105 Planning Research & Evaluation
1. Child Abuse & Neglect Records (Originals) Superseded by 82-51M/E
 
77-75 Management Services/Trust Fund Unit
1. Trust Fund General Correspondence
2. Trust Fund Payment Authorization Program Files (Original)
3. Closed Trust Fund Accounts
 
77-74 Information Systems DNA
1. Departmental Voluntary Agency Claim Vouchers (Original)
2. Closed Subsided Adoption Case Files (Originals)
3. Daily Service Sheets (Original) Social Workers
4. Monthly & Yearly Listings of Payments to Foster Parents (Originals)
5. Warrant Listings Received From the Comptroller's Office (Duplicates)
6. Refund Worksheets & Listings of Returned & Cancelled Warrants
   (Originals & Duplicates)
7. Board Vouchers (Duplicates & Computer Print Outs)
8. General Invoice Vouchers & Related Authorizations & Correspondence
   (Duplicates)
9. Daily Service Sheets (Originals) Ancillary Workers
 
77-72 Inter State Compact
1. Closed Inter State Child Placement Case Files (Originals)
2. Service to Other Agencies Correspondence & Master Cards (Originals)
 
77-68 Management Services/Manpower & Labor Relations
1. Closed Departmental Employee Workment's Compensation Claims
   Settled by the Industrial Commission (Duplicates)
2. Employer's First Report of Injury & Employee's Notice of Injury
   (Originals)
3. Case Records Claims Services Files (Duplicates)
 
77-65 Office of Child Development
1. Federal Program Guidelines for Day Care
   of Children of Grant Migrant Workers
2. Cost Reimbursement Agreements:
   Federal Interagency Day Care Requirement Records
3. Contracts & Correspondence for the Welfare Recipient Employment Program
   in Day Care
4. General correspondence
5. Day Care Center Contract Files (Original)
6. Policy & Procedure Development Files (Original)
7. Statewide Advisory Committee on Day Care Minutes, Agenda
8. Description of the Office of Child Development Performance Standards
   for Day Care Facilities & Related Self-Assessment Validation Forms
 
77-63 Directors Office
1. Director's Files (Original)
 
77-62 Management Services: Contract Review
1. Private Agency Agreement (Original)
2. Private Agency Contracts (Original)
 
76-5 Management Services: Records Management
1. Records Management RM-4a Records Transfer Sheet
2. Records Management Correspondence
3. Records Management CFS 832 Listing of Records
   Contained in the State Storage Boxes
 
75-72 Information Services: Data Control
1. Master Cards
 
74-74M Benefits Division
1. Parental Determination Records
 
74-36M Information Services
1. Children's Case Statistical Records
 
74-16 Central Field & Business Management
1. Social Service Information Systems Day Sheet
 
73-18 Educational & Residential:Visually Handicaped Institute
1. Case Records Visually Handicapped Persons
 
72-54 Division of Methods & Information Services Trust Fund Unit
1. Trust Fund Files - 1965
 
72-53 Administrative Services: Parental Determination Unit
1. Parental Determination Files - 1964
 
70-15 Guardianship Unit
1. Guardianship Files - 1964
 
70-10 Child Welfare
1. Care & Maintenance Ledger: 1964
2. Care & Maintenance Receipt: 1964
3. Care & Maintenance Billing Register: 1964
4. Trust Fund Ledger: 1964
5. Trust Fund Payment Authorization: 1964
6. Children's Trust Fund Receipt: 1964
7. Children's Trust Fund Cash Receipts & Disbursements Journal: 1964
8. Care & Maintenance Cash Receipts Journal: 1964
9. Clearing Account Deposit Slip: 1964
10. Notice of Charge: 1964
11. Debit Adjustments: 1964
12. Credit Adjustments: 1966
13. Cash Received by Mail: 1965
14. Remittance Reconciliation: 1965
15. Determination Section Report: 1964
16. Collections Section Report: 1964
17. Trust Fund Checks: 1965
18. Deposit Tickets: 1964
 
67-10M Rehabilitation Services/Soldiers & Sailors Home
1. Admission Ledgers
 
66-44 Planning, Research & Statistics/Institutions
1. Child Case Records
   Dead(Terminal Date-One Time Authority)
 
66-36 Planning, Research & Statistics
1. Tab Cards-Child Welfare
2. Tab Cards-Rehabilitation Services
3. Tab Cards-Private Agencies & Cook County DPA-CD
4. Tab Cards-Division of Schools
 
65-10 Child Welfare/Branch/Regional & General Office
1. Total Accumulation of Case Records 1942- Supersede by 82-40: Item 1
 
65-9 Educational & Residential Service (General Office)
1. Administrative & General Office Correspondence-1949
2. Consultants Registers-1960
3. Form FA-13 Invoice-Voucher-1958
4. Statistical Reports-1955
5. Memoranda File-1949
6. Budget Estimates-1955
7. Monthly Food cost Reports-1955
8. Receiving Reports-1955
9. Financial Reports to Governor-1955
10. Departmental Reports-1949
11. Patients Trust Fund Receipts etc-1955
12. Transmittal Records-1955
13. Telegraphic Communications Records-Telephone Records-1955
14. Physical Inventory-1959
15. Quarterly Requisitions-1958
16. Kitchen Lab Reports-1955
17. Compliant to Vendor/Shipper-1959
18. Pest & Insect Control Reports-1955
19. Travel Vouchers-1955
20. Summary Store Accounts-1955
21. Leases/Contracts Service Agreements-1942
22. Day Care & Mental Health Clinic Accounting Records
23. Audit Work Files
24. Information Inquiries-1960
25. Education Grant Programs-1960 A. Stipend Grant
26. Special Grants Employee Training
27. Form F-1 Allotment of Appropriations for Current Expenses & Equipment
28. Form F-4 Report of Appropriations & Vouchers Pass
 
63-30 General Office/Statistical Research
1. Tab Cards - One Time Authority
 
63-3 Children's Special Services/Soldier's Widow's Home Wilmington, IL.
1. Administrative & General Correspondence 1958-1962
2. Form FA-13 Invoice-Vouchers-1956-1962
3. Personnel Folders 1944-1962
4. Payroll Vouchers 1944-1962
5. Memoranda File 1955-1962
6. Budget Estimates 1955-1962
7. Monthly Food Cost Reports 1957-1962
8. Receiving Reports 1957-1962
9. Amusement Fund Invoice-Vouchers 1957-1962
10. Storekeeper Invoice File (Institutional Invoice) 1957-1962
11. Financial Reports to Governor 1957-1962
12. Store Receiving Reports 1957-1962
13. Storekeeper's Requisitions 1957-1962
14. Patients Trust Fund Receipts 1955-1960
15. Patients Trust Fund Disbursement Book 1957-1962
16. Physical Inventory 1957-1962
17. Quarterly Requisitions 1957-1962
18. Fire Reports 1957-1962
19. Medical Request 1950-1962
20. Store Ledger Cards 1957-1962
21. Bid Listings 1957-1962
22. Complaint to Vendor/Shipper 1957-1962
23. Power Plant Operating Records 1957-1962
24. Bank Accounting & Disbursement Records 1949-1958
25. Transmittal Records 1957-1962
26. Summary of Store Accounts 1957-1962
27. Pest & Insect Control Reports 1957-1962
28. Telephone Records 1957-1962
29. Fiscal Accounting Ledger Books & Sheets
30. Visitor's Register 1940-1962
 
62-37 Illinois Children's Hospital - School
1. Administrative & General Office Correspondence - 1946
2. Form FA-13 Invoice-Vouchers - 1953
3. Personnel Folders - 1946
4. Applications For Employment - 1949
5. Personnel Requisitions - 1946
6. Payroll Vouchers - 1952
7. Statistical Reports - 1955
8. Memoranda File - 1946
9. Publicity File - 1946
10. Budget Estimates - 1946
11. Monthly Food Cost Reports - 1954
12. Receiving Reports - 1957
13. Amusement Fund Invoice Voucher - 1955
14. Storekeeper's Invoice File (Institutional Invoice) - 1955
15. Financial Reports to Governor - 1946
16. Departmental Reports (Institutional Activities) - 1948
17. Store Receiving Reports - 1959
18. Storekeeper's Requitions - 1959
19. Patient's (Children's) Trust Fund Receipts - 1949
20. Patient's (Children's) Trust Fund Disbursements Receipts - 1946
21. Repair & Maintenance Reports - 1959
22. Physical Inventory - 1946
23. Quarterly Requisitions - 1952
24. Fire & Security Reports - 1955
25. Kitchen Laboratory Reports - 1959
26. Medical Reports - 1960
27. Ward Books - 1946
28. Narcotic Prescription Books & Blanks - 1946
29. Store Ledger Cards - 1955
30. Bid Listings - 1957
31. Complaint to Vendor and/or Shipper - 1950
32. Power Plant Operating Records - 1955
33. Bank Accounting & Disbursement Records - 1955
34. Transmittal Records (To & From State Treaserer) - 1955
35. Gas & Garage Records - 1959
36. Linen Control Records - 1955
37. Building Contracts/Specifications & Awards - 1955
38. Summary of Store Accounts - 1959
39. Pest & Insect Control Reports - 1959
40. Telegraphic Communication Records - 1957
41. Telephone Records - 1957
42. Volunteer Services - 1948
43. Achievement Tests - 1950
44. Psychological Evaluations - 1955
45. Duplicate Student Records - 1946
    a. Educational Services - 1946
    b. Nursing & Home Life Service - 1946
    c. Occupational Therapy - 1946
    d. Speech Therapy - 1946
    e. Physical Therapy - 1946
 
61-60 Administrative Service/General Office Personnel Services Section
1. Memoranda - 1957
    a. General Correspondence
    b. Memoranda
2. Personnel Files
    a. Folders
    b. Applications For Employment - 1959
    c. Requisitions - 1959
    d. Listings of Eligible & Probationers - 1959
    e. Payroll Vouchers - 1952
    f. Personnel Reports Additions/Separations & Changes - 1952
    g. Claims Service Files - 1955
    h. Analysis & Summary Reports - 1954
3. Accumulated Time Reports - 1959
 
61-54 Children's Specialized Services/Ill. Eye & Ear Infirmary
Chicago & Southern Illinois
1. Administrative & General Office Correspondence - 1946
2. Form FA-13 Invoice-Vouchers - 1953
3. Personnel Folders - 1946
4. Applications For Employment - 1959
5. Personnel Requisitions - 1956
6. Payroll Vouchers - 1953
7. Statistical Reports - 1948
8. Memoranda File - 1945
9. Publicity File - 1949
10. Budget Estimates - 1939
11. Monthly Food Cost Reports - 1951
12. Receiving Reports - 1952
13. Amusement Fund Invoice Voucher - 1953
14. Storekeeper's Invoice File (Institutional Invoice) - 1953
15. Financial Reports to Governor - 1952
16. Departmental Reports (Institutional Activities) - 1952
17. Store Receiving Reports - 1959
18. Storekeeper's Requitions - 1953
19. Patient's Trust Fund Receipts - 1952
20. Patient's Trust Fund Disbursements Receipts - 1952
21. Repair & Maintenance Reports - 1957
22. Physical Inventory - 1951
23. Quarterly Requisitions - 1952
24. Fire & Security Reports - 1952
25. Kitchen Laboratory Reports - 1958
26. Water Chlorination Charts - 1958
27. Store Ledger Cards - 1957
28. Bid Listings - 1959
29. Complaint to Vendor and/or Shipper - 1954
30. Local Purchase Vouchers - 1957
31. Power Plant Operating Records - 1958
32. Bank Accounting & Disbursement Records - 1952
33. Transmittal Records (To & From State Treasurer) - 1952
34. Linen Records - 1958
35. Building Contracts/Specifications & Awards - 1948
36. Summary of Store Accounts - 1957
37. Pest & Insect Control Reports - 1948
38. Telephone Records - 1955
39. Timekeeping Records - 1948
 
61-19 Educational & Residential Service
Ill. Braille & Sight Saving School, Jacksonville Illinois
1. Administrative & General Office Correspondence - 1952
2. Form FA-13 Invoice-Vouchers - 1949
3. Personnel Folders - 1950
4. Applications For Employment - 1952
5. Personnel Requisitions - 1955
6. Payroll Vouchers - 1945
7. Statistical Reports - 1952
8. Memoranda File - 1952
9. Publicity File - 1952
10. Budget Estimates - 1950
11. Monthly Food Cost Reports - 1951
12. Receiving Reports - 1953
13. Amusement Fund Invoice Voucher - 1953
14. Storekeeper's Invoice File (Institutional Invoice) - 1949
15. Financial Reports to Governor - 1953
16. Departmental Reports (Institutional Activities) - 1952
17. Store Receiving Reports - 1957
18. Storekeeper's Requitions - 1949
19. Patient's (Children's) Trust Fund Receipts - 1953
20. Patient's (Children's) Trust Fund Disbursements Receipts - 1953
21. Repair & Maintenance Reports - 1959
22. Physical Inventory - 1952
23. Quarterly Requisitions - 1953
24. Fire & Security Reports - 1953
25. Kitchen Laboratory Reports - 1952
26. Store Ledger Cards - 1951
27. Bid Listings - 1953
28. Complaint to Vendor and/or Shipper - 1953
29. Local Purchase Vouchers - 1953
30. Power Plant Operating Records - 1945
31. Bank Accounting & Disbursement Records (Trust & Amusement Fund) - 1952
32. Transmittal Records (To & From Treasurer) - 1953
33. Gas & Garage Records - 1952
34. Linen Control Records - 1949
35. Building Contracts/Specifications & Awards - 1953
36. Summary of Store Accounts - 1953
37. Pest & Insect Control Records - 1950
38. Telephone Records - 1953
39. Timekeeping Records - 1951
40. Water Chlorination Charts - 1940
41. Student Work Program Records - 1955
42. Volunteer Services - 1955
43. Vocational Training - Braille & Sight Saving Student Records - 1931
    a. Confidential
    b. Non-Permanent-Records
    a. Nursing Records
 
61-2 Educational & Residential Service
Field Services Headquarters 7 Regional Offices & 3 Branch Offices
1. Administrative Fiscal Correspondence & General Memoranda - 1945
    a. Administrative Fiscal Correspondence
    b. Incoming Memoranda
2. Personnel Files - 1945
    a. Folders
    b. Requisitions
    c. Payroll Vouchers
3. Fiscal Records
    a. Form FA-13 Invoice/Voucher - 1945
    b. Gasoline Records - 1955
    c. Receiving Reports - 1945
    d. Physical Inventory - 1952
    e. Transmittal Records (To & From State Treasurer) - 1952
    f. Financial Reports to Governor - 1952
    g. Budget Estimates - 1951
    h. Complaint to Vendor and/or Shipper - 1951
    i. Fiscal Records of U.S. Child Welfare Services - 1949
    j. Leases - 1951
    k. Financial Records of State Supported Verteran's Children - 1951
    l. Payments to County Wards - 1957
    m. Fiscal Records - 1945
 
61-3 Educational & Residential Service
Illinois Soldier's & Sailors Children's School, Normal Illinois
1. Administrative & General Correspondence - 1946
2. Consultants - 1955
3. Form FA-13 Invoice-Voucher-1946
4. Personnel Folders - 1930
5. Application For Employment - 1952
6. Personnel Requisitions - 1950
7. Payroll Vouchers - 1940
8. Statistical Reports - 1948
9. Memoranda File - 1946
10. Coal Reports - 1948 - 1952
11. Budget Estimates - 1940
12. Monthly Food Cost Reports - 1946
13. Receiving Reports - 1940
14. Amusement Fund Invoice/Voucher - 1946
15. Storekeeper's Invoice File (Institutional Invoice) - 1944
16. Financial Reports to Governor - 1949
17. Farm Reports - 1949
18. Clothing Action File - 1956
19. Departmental Reports (Institutional Activities) - 1955
20. Store Receiving Reports - 1940
21. Storekeepers Reuisitions - 1944
22. Patients (Children's) Trust Fund Receipts - 1949
23. Patients (Children's) Trust Fund Disbursements Receipts - 1940
24. Repair & Maintenance Reports - 1948
25. Physical Inventory - 1940
26. Quarterly Requisitions - 1940
27. Timekeeping Records - 1954
28. Fire & Security Reports - 1948
29. Kitchen Laboratory Reports - 1948
30. Water Chlorination Charts - 1949
31. Medical Reports - 1955
32. Ward Books - 1955
33. Narcotic Prescription Books & Blanks - 1955
34. Store Ledger Cards - 1948
35. Bid Listings - 1944
36. Complaint to Vendor and/or Shipper - 1950
37. Power Plant Operating Records - 1950
38. Bank Accounting & Disbursement Records - 1948
   (Trust, Commissary & Amusement Funds)
39. Transmittal Records (To & From State Treasurer) - 1955
40. Gasoline & Garage Tickets - 1951
41. Linen Records - 1951
42. Building Contracts/Specifications & Awards - 1949
43. Summary of Store Accounts - 1944
44. Pest & Insect Control Reports - 1949
45. Telephone Records - 1946
 
60-11 Educational & Residential Services/Child Welfare
1. Non Essential Material (Child Welfare Case Folders All Services) - 1954 - Obsolete
 
59-41 Public Welfare/Educational & Residential Services
1. Close Application Files - 1944 Obsolete
 
59-34 Educational & Residential Services/Child Welfare
1. Statistical File - 1944 Obsolete

 

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