THE DEADLINE FOR FILING 2013 DATA IS
SATURDAY, MARCH 1, 2014
Owners or operators of facilities that have hazardous chemicals on hand in quantities equal to or greater than set threshold levels must submit Tier 2 forms between January 1 and March 1 for the previous calendar year.
The purpose of the Tier 2 form is to provide State and local officials and the public with specific information on hazardous chemicals present at your facility during the previous calendar year.
The Illinois Emergency Management Agency (IEMA) requires all regulated facilities to submit Tier 2 information electronically by using Tier 2 Manager, IEMA's Tier 2 on-line filing system. Each facility's username is unique to its physical (9-1-1) address.
IEMA also requires all 302 (EHS) and 311 (MSDS) submissions be made by using Tier 2 Manager. Hard-copy submissions to IEMA are not accepted. Print out screen shots of completed 302 and 311s to serve as hard-copy submissions for the LEPC and fire department.
Over the past few years, more than half of Illinois' Local Emergency Planning Committees (LEPCs), and many local fire departments, have obtained access to IEMA's Tier 2 Manager On-Line Filing System. While IEMA continues to work with LEPCs and local fire departments regarding Tier 2 Manager accessibility, we are also striving to provide up-to-date and complete electronic chemical emergency planning and response information to LEPCs and local fire departments; therefore, when updates are made to Tier 2 information, facilities must also update and attach Site Plans (Maps) and electronic Material Safety Data Sheets (MSDSs)/Safety Data Sheets (SDSs), when applicable (new SDS information in OSHA Section below). Updated maps and MSDSs/SDSs allow LEPCs and local fire departments to have instant access to pertinent chemical information. Attachment instructions are located in the Resource Link Section below.
Two (2) Federal changes affect Tier 2 Reporting Year 2013:
- OSHA's Revised Hazard Communication Standard (HCS 2012) 1910.1200 includes NEW definitions of physical hazard and health hazard. HCS 2012 also contains a new 16-part Safety Data Sheet (SDS) format. See a Side-by-Side Comparison of OSHA's Existing Hazard Communication Standard (HCS 1994) vs. the Revised Hazard Communication Standard (HCS 2012) at www.osha.gov/dsg/hazcom/side-by-side.html.
- NEW DEFINITIONS OF PHYSICAL HAZARD AND HEALTH HAZARD
- "Physical hazard" means a chemical that is classified as posing one of the following hazardous effects: explosive; flammable (gases, aerosols, liquids, or solids); oxidizer (liquid, solid or gas); self-reactive; pyrophoric (liquid or solid); self-heating; organic peroxide; corrosive to metal; gas under pressure; or in contact with water emits flammable gas. See Appendix B to §1910.1200 -- Physical Hazard Criteria.
- "Health hazard" means a chemical xposure); skin corrosion or irritation; serious eye damage or eye irritation; respiratory or skin sensitization; germ cell mutagenicity; carcinogenicity; reproductive toxicity; specific target organ toxicity (single or repeated exposure); or aspiration hazard. The criteria for determining whether a chemical is classified as a health hazard are detailed in Appendix A to §1910.1200 -- Health Hazard Criteria
- SAFETY DATA SHEET (SDS) REQUIREMENT: A MSDS/SDS is a document developed by the product manufacturer and provides information on ingredients, hazards, and practices needed to work safely with the product. According to HCS 2012, MSDSs are to be replaced by SDSs by June 15, 2015; therefore, please replace MSDSs in Tier 2 Manager with SDSs prior to this deadline. As stated in the paragraph above, SDSs will be in a standardized format to include 16 sections. The type of information found in the various sections will always contain the same information (i.e. Section 8 will always include information about exposure limits, engineering controls, and protective measures including PPE.) For more detailed information about the SDS standardized format and content requirements, go to www.osha.gov/Publications/OSHA3514.html.
- NEW 2013 TIER 2 REPORTING REQUIREMENTS (EFFECTIVE JANUARY 1, 2014) ARE DETAILED IN A JULY 2012 AMENDMENT TO THE FEDERAL EMERGENCY PLANNING AND COMMUNITY RIGHT-TO-KNOW ACT (EPCRA).
For more information about the July 13, 2012 amendment, see Federal Register Vol. 77, No. 135 (41300-41316) at www.gpo.gov/fdsys/pkg/FR-2012-07-13/pdf/2012-16951.pdf.
- Facility Indentification
- Latitude/longitude coordinates for non-standard addresses and whether the facility is manned/unmanned. If manned, enter the maximum number of occupants present at the facility at any one time.
- Is facility subject to EPCRA 302 (Extremely Hazardous Substance [EHS]), Toxic Release Inventory (TRI) &/or Clean Air Act (CAA) 112r Risk Management Program (RMP)? If yes to TRI &/or RMP, must enter facility's ID #(s).
- Contact information for Facility Emergency Coordinator and Tier 2 Contact Person (including e-mail addresses).
- E-mail address of owner/operator.
- Chemical Identification
- New physical and health hazards (see OSHA HCS 2012 in Section 1 above) and must provide description for storage types and conditions (instead of using reporting codes alone). Also must indicate precise location of hazardous chemicals storage.
- New range codes for maximum and average daily inventory amounts (see Federal Register information on the next line).
SITE PLAN (MAP) REQUIREMENTS: Site plans must meet minimum requirements. In Tier 2 Manager, a site plan is a one-page diagram of where the Tier 2 chemicals are stored within the facility's site/location. An up-to-date site plan (map) may be attached in Step 3 on the Facility Home Page. Site Map requirements, and sample site maps, are listed in the Resource Link Section below.
Facilities that reported in 2012 may use their username and password information to access Tier 2 Manager (see link below). Click on "Sign In" on the Tier 2 Manager Start-up Screen and enter the User ID and Password. If you don't remember your username and password, please send a request to firstname.lastname@example.org. Please include your facility name and physical address in request. Due to security concerns, if a consultant requests a username/password on behalf of their client facility, IEMA must receive the request from a FACILITY representative using a facility-related e-mail address. The facility representative may "cc" the consultant in the request and ask that IEMA "reply to all" when responding.
Facilities that reported in 2012, but are not subject to reporting for 2013, should make the facility inactive on the Tier 2 Manager Facility Home Page.
Facilities that didn't file in 2012, but are subject to reporting for 2013, should contact IEMA, at email@example.com for a state-issued User ID and Password. In order to set up a user profile, please include the facility name, physical address, city, and zip code, as well as a facility representative's name, telephone number, and e-mail address.
Facilities that have moved to a new location in 2013, should contact IEMA, at firstname.lastname@example.org for a NEW state-issued User ID and Password. Please do NOT change the address assigned to your User Name. In order to set up a new user profile, please include the facility name, physical address, city, and zip code, as well as a facility representative's name, telephone number, and e-mail address.
Inquiries should be made to Ms. Lori Canterbury or Ms. Carlita D. Crockett, IEMA Tier 2 Specialists, at 217-558-0559 or email@example.com.
After you have completed your Tier 2 submission, PRINT out hard copies and mail to your LEPC and fire department (links in upper right corner of this webpage). DO NOT SEND HARD COPIES TO IEMA. HARD COPIES ARE NOT ACCEPTED AND WILL BE SHREDDED.
Click here for Tier 2 Manager On-Line Submission Program