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  The ILCC Legal Division

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TPP-31:
Electronic Data Interchanges And Fund Transfers

I. Purpose

To set the procedures of the Illinois Liquor Control Commission whereby product information, pricing, promotions, purchasing, invoicing, and sales data information may be maintained via electronic data interchanges (EDI) and the payment of invoices for alcoholic liquors may be made by electronic fund transfers (EFT).

II. Policy Statement

It is the policy of this Commission that the product information, pricing, promotions, purchasing, invoicing, and sales data information may be maintained via electronic data interchanges (EDI) and the payment of invoices for alcoholic liquors may be made by electronic fund transfers (EFT).

III. Background

The Illinois Liquor Control Act presently provides for the maintenance of business records via an electronic medium, 235 ILCS 5/6-10, and the Rules of the Commission, 100.240, recognize the electronic payment of invoices, as a “cash” transaction. [Section 100.240 Transactions Involving Use of Checks and Their Equivalent (Source: Repealed at 23 Ill. Reg. 3787, effective March 15, 1999); Subsection (c) was transferred to Section 100.90(k).]

Further, prudent business practice dictates that the implementation and expansion of electronic data interchanges can facilitate communication and reduce delays.

IV. Procedures

The following procedures shall be applicable to the use of EDI systems in the alcoholic beverage industry:

  1. The use of the system must be available, but cannot be mandated as a requirement for conducting business, to all wholesalers and retailers.
  2. The use of a specific Value Added Network (VAN) cannot be mandated; all users of the system must be allowed to transmit information through any VAN.
  3. The users of the system must continue to maintain all required records of alcoholic beverage purchases and sales.
  4. The Commission shall have access, upon reasonable notice, to the systems for the purpose of inspection and review.

The use of electronic fund transfers (EFT) shall be allowed so long as the transfer of funds is initiated by an irrevocable payment order on or before delivery of the alcoholic liquor, which is supported by appropriate documentation.

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